Executive Assistant NYC Hedge Fund (Long Beach)


: $70,220.00 - $99,450.00 /year *

Employment Type

: Full-Time


: Administrative/Clerical

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Prestigious NYC based Hedge Fund seeks administrative and organizational support for C-Level executives. Candidates should be a independent thinkers who demonstrate the ability to function in a fast-paced, dynamic and demanding environment. Candidates should also be effective at addressing a number of internal and external audiences in a professional manner.
This person will add value by providing not only administratoive support but by working on a number of simultaneous projects with minimal supervision and exemplary follow-through.
Key Responsibilities
Maintain calendar and handle scheduling of all meetings and appointments
Answer phones and retrieve voicemails daily
Responsible for managing all business correspondence
Organize and arrange both onsite and offsite meetings and other event planning duties
Arrange travel needs through internal travel department and create complete travel itineraries for all trips
Manage, organize and maintain accurate files and handle office management duties, including supply inventory and purchasing, guest registration and facilitating maintenance requests with building management
Act as liaison between Executive and business colleagues Manage business contacts by updating/adding to contact database
Perform ad hoc projects as assigned
Skillset Requirements
Experienced professional with a minimum of 5 years of experience, preferably with both executive assistant and personal assistant experience
Excellent English, grammar, written and oral communication skills
Proven record of successful problem solving
Superior organizational skills and record-keeping, and strong attention to detail
Excellent interpersonal skills, positive attitude and high energy level
Requires some flexibility with work schedule
Adaptable, flexible to changes and the ability to work in a fast-paced environment
Proficiency in Microsoft Windows, Excel, PowerPoint, and related software
Bachelors degree required * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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