Prestigious NYC based Hedge Fund seeks administrative and organizational support for C-Level executives. Candidates should be a independent thinkers who demonstrate the ability to function in a fast-paced, dynamic and demanding environment. Candidates should also be effective at addressing a number of internal and external audiences in a professional manner. This person will add value by providing not only administratoive support but by working on a number of simultaneous projects with minimal supervision and exemplary follow-through. Key Responsibilities Maintain calendar and handle scheduling of all meetings and appointments Answer phones and retrieve voicemails daily Responsible for managing all business correspondence Organize and arrange both onsite and offsite meetings and other event planning duties Arrange travel needs through internal travel department and create complete travel itineraries for all trips Manage, organize and maintain accurate files and handle office management duties, including supply inventory and purchasing, guest registration and facilitating maintenance requests with building management Act as liaison between Executive and business colleagues Manage business contacts by updating/adding to contact database Perform ad hoc projects as assigned Skillset Requirements Experienced professional with a minimum of 5 years of experience, preferably with both executive assistant and personal assistant experience Excellent English, grammar, written and oral communication skills Proven record of successful problem solving Superior organizational skills and record-keeping, and strong attention to detail Excellent interpersonal skills, positive attitude and high energy level Requires some flexibility with work schedule Adaptable, flexible to changes and the ability to work in a fast-paced environment Proficiency in Microsoft Windows, Excel, PowerPoint, and related software Bachelors degree required
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