The Accounting Associate is responsible for multiple accounting functions, including, but not limited to accounts payable, accounts receivable, reporting and reconciliations. The position will work to ensure the accuracy and integrity of accounting transactions and information.
Primary/Essential Responsibilities and Duties
? Receives, sorts and delivers daily mail throughout the office.
? Ensures all monthly utility/recurring invoices are obtained, accurately coded, and submitted timely to Shared Services AP for processing.
? Reviews invoices and statements for accuracy and resolves discrepancies.
? Works with purchasing to resolve discrepancies between invoices and PO's.
? Works with Shared Services AP to resolve any issues or questions.
? Reviews unprocessed invoices and facilitates the resolution process.
? Reviews PO items that have been received, but not applied against invoices, and facilitates the resolution process.
? Reviews and codes non-PO invoices to proper job/cost code/equipment/GL accounts.
? Maintains subcontractor billing and contract files.
? Enters subcontracts into the system and subsequent change orders with backup.
? Responsible for ensuring compliance with Certificates of Insurance and DBE forms.
? Reviews subcontractor payment applications for accuracy and communicates processing instructions with Shared Services AP.
? Releases subcontractor invoices for payment upon verification release is appropriate.
? Reviews and submits for approval the weekly payment run.
? Completes Invoice Affidavits, Lien Waivers and other required contract documents.
? Responsible for p-card process which includes pulling transactions from the bank website, coding, sending for entry, and reconciliation.
? Verifies open PO's and receipts for the month end close.
? Runs & reviews AP reports at month end for accuracy.
? Responsible for the month end AP accrual entry.
? Compiles the AP by job summary for month end.
? Ensures inter-company AP & AR invoices are accurately and timely processed and sends a summary to other divisions.
? Reviews customer payment applications for accuracy and processes into the system.
? Maintains customer contract files.
? Processes outgoing mail through FedEx when customer checks are received.
? Runs & reviews AR reports at month end for accuracy.
? Reviews expense reports for coding, classification and amount accuracy.
? Provides support and participates in other activities and special projects as needed.
? Minimum 3-5 years of experience related to construction accounting; particularly AP & AR.
? Experience working in ERP Systems. Knowledge of JDE, a plus.
? Proficiency in Microsoft Excel and other Microsoft Office applications.
? Ability to multi-task and prioritize competing demands/requests within given time constraints.
? Strong analysis and problem solving skills; detail-oriented.
? Excellent verbal and written communication skills.
? Ability to interact with employees and vendors in a professional manner.
? Ability to work in a high volume environment with emphasis on accuracy and timeliness.
? Works in an office environment.
? Frequently sits for long periods of time.
? Frequently speaks, reads, writes and uses a computer keyboard.
? May require occasional standing, walking, lifting, stooping, or bending.
This job description is not intended to represent a complete, comprehensive list of all duties and responsibilities that may be required in this position. There may be unplanned activities and other duties as assigned.