Payroll Administrator

Employment Type

: Full-Time


: Accounting

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Payroll Administrator

The Payroll Administrator, is responsible for the Full cycle Payroll. Verifying accuracy and submission in a timely manner. Such as managing payroll preparation, completing reports, maintaining Payroll, benefits and 401k records, calculate accurate wages and deposits.


  • Process payroll account transactions (e.g. salaries, benefits, garnishments, deductions, and third party payments)
  • Open Enrollment or Benefit changes: work with HR & Payroll Company(ies) to make changes, updates or additions to the platform as needed or required
  • Health Savings Account: open accounts for new employees, biweekly uploads, monthly/quarterly audits to ensure compliance
  • Federal and State: Quarterly and Annual Payroll Tax Reporting
  • Assist/complete verification of employments, EDD notices and other documents as needed.
  • Ensure personnel and payroll files are up-to-date and secure.
  • Oversee processing of payroll changes (e.g. new hires, terminations, raises, transfers)
  • Ensure compliance with relevant payroll laws and internal policies are being met
  • Maintain accurate payroll, personnel and benefit records and prepare reports (e.g. worker’s compensation, 401k, end of year, audits, census, EEOC, hours worked)
  • Resolve issues and answer payroll-related questions.
  • Tracking 401K eligibility, ensure 401K reports are current and up to date.
  • Processing Loans, loan overpayments, missed loan repayments and loan defaults.
  • Ensure payroll compliance with the rules and regulations of the 401K plan.
  • Train and update the HR team on new payroll laws and new processes.
  • Creating and filing new hire/payroll files.
  • Oversees special projects as assigned.
  • Education/ Experience Requirements:

  • Bachelor’s Degree or 5 – 7 years full cycle payroll responsibilities
  • Current knowledge of payroll procedures and related laws
  • Excellent understanding of multi-location payroll and taxes
  • An analytical mind and good math skills
  • Strong Excel, Microsoft Programs, Payroll systems
  • Outstanding communication skills (written and oral)
  • Organizational and leadership skills
  • Ability to work in a team oriented environment
  • Ability to work independently in a time sensitive environment

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