Billing/Accounts Receivable Specialist (Matawan)

Employment Type

: Full-Time


: Accounting



The Billing Specialist position is responsible for the timely and accurate submission of Firm legal services invoices with the highest degree of integrity, accuracy and priority in accordance with the Firms standards and policies as well as the clients billing guidelines.


  • Process electronic invoices using the ProLaw practice management software (periodically process manual invoices as-needed)
  • Ensure draft (pro forma) invoices are run and distributed to timekeepers on a scheduled basis
  • Entering legal fees in practice management software and editing draft invoices
  • Entering checks and account receivables in the accounting system
  • Respond to general billing inquiries; understand effective billing practices and troubleshooting
  • Maintain an inventory of client billing guidelines
  • Ensure that Firm invoicing complies with client billing guidelines
  • Submit rate requests electronically to clients who use e-billing services using web portals
  • Review aged and unbilled work hours (WIP) and provide status updates
  • Track and reconcile invoices sent and amounts received, interfacing with client billing coordinators to understand root causes and options to recover fees
  • Run scheduled and ad hoc reports from the practice management system
  • Track and record invoicing and payment events
  • Monitor e-billing vendor websites for invoice submission statuses and confirmations
  • Assist with special projects in support of billing, finance, A/R, case intake and fixed-fee/rate management.
  • ADDITIONAL Responsibilities:

    ADDITIONAL Responsibilities
  • Special projects
  • Rate management
  • Reporting
  • Tracking tasks
  • Researching issues
  • Finance support
  • Professional services billing or accounts receivable skills
  • Experience with electronic billing systems
  • Professional, diplomatic and effective verbal and written communication skills
  • Microsoft Excel skills, intermediate level preferred
  • Analytical, prioritization and organizational skills
  • Exceptional attention to details
  • Ability to work at least 1 weekend per month - if necessary - be available for overtime
  • Ability and desire to work as part of a team but also able to exercise independent judgment

  • 2 or more years of billing or finance experience (legal e-billing experience is preferred)
  • Legal practice management software experience preferred (e.g., ProLaw or Elite)
  • * Indicates a required field.


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