Junior document controller

Employment Type

: Full-Time


: Accounting

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Candidate Specification

We invite applications from candidates with the following experience:

* Degree or diploma in business administration or information management from an accredited university or college, is preferred
* 2 to 5 years in a document control position
* Understanding of principles, practices and procedures of automated and manual document control, including access and version control, identification and classification, storage and retrieval
* Excellent interpersonal skills with an ability to interact and coordinate with staff at all levels of seniority
* Demonstrated attention to detail and accuracy, as well as strong organizational and administrative skills
* Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required
* Excellent command of the English language, written and verbal
* Competent in MS Office applications including Excel
* Ability to quickly learn corporate systems' processes and procedures
* Ability to easily multitask between multiple projects
* Demonstrate initiative and personal desire for project success
* Working knowledge of SharePoint and ProjectWise an asset, but not a necessity
* Experience with Adobe Bluebeam would be preferred but not required

Job Description

We are hiring a document controls specialist to be based in our office in New York City office. Responsibilities include, but not limited to:

* Management of incoming and outgoing documents including tracking, distribution, and delivery
* Coordination of deliverables with a view to time-sensitive deadlines
* Ensure compliance with contractual requirements for document management, design deliverables, configuration control and document-related quality assurance and best practice
* Troubleshoot and resolve document control queries raised by team members
* Ensure the project team is innovative, results-oriented, and proactive by monitoring and routinely assessing team needs and organizing and initiating process improvements
* Facilitate SharePoint project sites creation, customize SharePoint content, and setup SharePoint groups and permissions

Job Profile

Mott MacDonald is a $2bn engineering, management and development consultancy. We're one of the largest and most diverse firms of our kind in the world with over 16,000 staff working out of 180 principal offices, delivering projects in 150 countries.

Our global business is multisector, spanning buildings, communications, defense, education, environment, health, international development, industry, mining, oil and gas, power, transport, urban development, water and wastewater.

Equal employment opportunity is the law. English version, Spanish version, Chinese version.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, citizenship status or disability status.

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