Job Type: Officer of Administration
Hours Per Week: 35
Administer and coordinate most functions in the CUIMC Payroll Office with emphasis on transaction workflow, payroll-related database management, and administrative support. Perform a variety of Payroll functions, projects, administrative, and front-end client service duties for the CUIMC Payroll Office.
Maintain the confidentiality of Payroll activities, records and information including employee personal information when performing the following duties:
*Assist with ensuring compliance with federal.state payroll regulations. 50%
*Distribute status forms for employee information such as changes to title, status, pay, department, address, etc. in a timely manner.
*Accurately track and process payroll documents; follow up as needed.
*Coordinate, maintain, and generate payroll related files, and records (personnel files, transaction, Search files).
*Ensuring all documents submitted to the payroll office are received, date stamped and all mail are distributed three times a day. 50%
*Responsible for logging, maintaining data entry accuracy and mange all payroll files/records includes paying attention to numbering, sorting all records, etc.
*Assist with reviewing of carious payroll database to ensure entry accuracy.
*Continuous file management; mange payroll archives and files storage.
*Responsible for triaging phone calls and responding to inquiries; direct calls to appropriate individuals and/or ensuring that messages or follow ups are appropriately managed; maintain communication between University Community and Payroll department.
*Coordinate drafting and distribution of office communications.
*Maintain general office management functions including mailings, scheduling meetings, complete work orders, perform routine administrative functions such as document management, and handling in-person client & visitor inquiries, etc.
*Mange office operations, maintains office supplies and forms, checks inventories, and ensures accurate orders are received.
*Assist the Directors and analyst as needed. Act as back-up as needed.
*Required to travel several times during the week to and from CUIMC and HRPC to ensure all payroll transactions & special checks are delivered and return to the payroll office.
*Perform other duties or special projects as required or assigned.
This position will require daily traveling from various campuses.
Bachelor's degree or equivalent in education, training and experience, plus two years of related experience
Must have the ability to work independently and efficiently
Excellent communication and organizational skills required along with superior customer service skills.
Word processing, spreadsheets, and database (MS Word, Excel, PowerPoint) required.
High level of discretion and confidentiality is required ensuring the utmost discretion in all matters is maintained
Required to travel several times during the week to and from CUIMC and HRPC to ensure all payroll transactions & special checks are delivered and return to the payroll office.
Must have a strong interest in payroll transaction and supporting a busy office.
Preferred experience with HR software, i.e., HRIS or HRMS such as PeopleSoft.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
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