This title is in a civil service competitive class that is subject to examination. Position is only open to applicants who are permanent as Administrative Education Analyst, or permanent in an equivalent title that is eligible for 6.1.9 to Administrative Education Analyst, or candidates who took the most recent Administrative Education Analyst civil service examination.
(Those who previously applied need not re-apply)
Position Summary: The New York City Department of Education is the largest school system in the nation, with nearly 1.1 million students and 135,000 employees, including 75,000+ teachers and an annual operating budget of over $24.0B+. The Department of Education (DOE) is committed to creating a system of 1,800+ great schools.
The Office of Equity and Access addresses the access and opportunity gaps which exist among historically underserved students. The office develops and manages support services, and programs, including: AP for All, the DREAM SHSAT program, Urban Ambassadors, NYC Great!, College Access for All (MS), and Implicit Bias/CRE to support New York City's students. The work is entrenched in the desire to provide all families with necessary access to the full landscape of a quality education
The Senior Director of Finance and Operations will oversee financial operations and provide management reporting to ensure that the office meets or exceeds its financial targets and utilizes its resources in the most effective manner possible across all programming in the office. The Senior Director of Finance and Operations will be a strategic thought partner and play a critical role in partnering with senior leadership in policy decision-making as the organization continues to enhance its ability to provide quality support to schools. The Senior Director of Finance and Operations will provide human resource operational support to the office which includes all activities related to personnel staffing, including creating job descriptions, civil service leveling, and system staffing transactions and maintenance. Performs related work.
Reports to: Senior Executive Director of Equity and Access
Direct Reports: Director of Procurement and Operations, Technology Manager, Consultants
Key Relationships: Office of Equity and Access, Division of Teaching and Learning, Division of Family and Community Engagement, Division of Contracts and Purchasing, Division of Financial Planning and Management, Division of Financial Operations (DFO), Division of Multilingual Learners, Division of Specialized Instruction and Student Support, Office of Research, Accountability and Data, superintendents, principals, and other stakeholders.
Oversees and leads annual budgeting and planning process; administers and reviews all financial plans and budgets; monitors progress and changes and keeps senior leadership team abreast of the organization's financial status.
Conceptualizes, builds, directs, and administers financial models to address business questions and needs; aligns budgets and forecasts with organizational goals.
Exercises primary responsibility over the accounting, reporting, budgeting, and monitoring of all financial matters, including all funding activities.
Advises and assists management officials on complex fiscal matters, budget considerations, transfer of funds, and other fiscal matters.
Develops and implements fiscal policies and procedures, analyzing the financial position of the organization, and managing day-to-day accounting functions, including general ledger, accounts payable/receivable, payroll/benefits, and bank reconciliations.
Works with Senior Leadership and teams to use and manage resources effectively, in keeping with Division and Chancellor Initiatives.
Manages and continually refines the organization's financial system to ensure maximum productivity and scaffold organizational growth.
Provides overall financial oversight and monitoring for all programs within the office.
Analyzes confidential and sensitive data.
Serves as the main point of contact for inquiries from the Division of Budget Operations and Review (DBOR) and the Chief Financial Officer (CFO).
Oversees functions of office titles and ensures regulatory oversight and legal compliance.
Leverages knowledge of cross-functional activities to drive organizational efficiency.
Ensures the quality, accuracy, and timeliness of business unit Operating Plan, forecasts, monthly reports, and other plans as applicable.
Provides broad analytical and operational perspective based on sound analysis and projections, to help inform and improve objectives.
Ensures that Senior Leadership understands operational implications of budget decisions and financial results to help make informed decisions.
Strengthens department-wide data collection, sharing, and usage in activities evaluation.
Prepares and presents business results, financial projections, and analyses to Senior Leadership as needed.
Develops and implements a system for regular tracking and reporting on progress regarding business operations, including staffing, spending, and procurement activity.
Utilizes various DOE systems (e.g., Galaxy, EIS, APRL, Applicant Gateway) to research and analyze the possible cause of errors and works to resolve the issue and facilitate the appropriate personnel transaction.
Serves as a resource for HR matters regarding Galaxy/NYCAPS/APRL transactions and information.
Serves as main point of contact for DHR inquiries.
Tracks the status of all office personnel and reports regularly.
Monitors the employment and usage of civil service titles, budget, and allocations for adherence to DOE. Determines whether union or managerial/confidential designations are appropriate for newly created positions.
Ensures that office initiatives and operations are supported with effective and efficient procurements and contracts.
Supervises procurement activity, contracts, and RFPs to improve efficiency and reduce liability.
Identifies opportunities to improve efficiencies within the school support structure; creates policies to actualize these improvements and manages policy implementation to cultivate an office environment of transparency, integrity, and customer service.
Provides Senior Leadership direction, counsel, and support on the development of key budget and operations initiatives by taking a lead role in budget and operations activities, inclusive of project management, strategic planning, and communication efforts.
Supports critical strategic initiatives related to budget and operations.
Develops appropriate templates and materials to support budget build process; advises teams with consideration of historical spending patterns and future spending requirements.
Leads the development of strategies related to the process and timeline for budget building process to ensure adherence to DOE deadlines.
Supports timeline and process for the Division's end of year spending process, including developing templates and supporting documentation relating to the end of year spending process.
Provides technical assistance to various teams in connection with the planning and preparation of budgets utilizing Microsoft applications, including Excel.
Advises teams on forecasting budget needs, ensuring that all budgets are scheduled and on track for proper and full expenditure on a timeline compatible to DOE's end of year budgetary deadlines.
Develops, disseminates, and drives communications around budgetary initiatives across operation work streams, including regular reporting to teams on budget, encumbrances, and vacancies.
Collaborates with division leadership and management to understand and anticipate hiring strategy and needs.
Creates and finalizes job descriptions with division leadership and management.
Makes recommendations on civil service titles and levels/grades
Provides appropriate decision-making input to proposed employee salary changes.
Acts as the hiring manager for staffing needs and liaise with DHR to ensure posting of jobs.
Conducts resume reviews and makes recommendations.
Manages system transactions related to staffing and HR.
Manages onboarding of all staff members.
A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies, or a closely related field, or a Juris Doctor degree from an accredited law school and two years of satisfactory full-time professional experience, for educational program(s) and/or institution(s) in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting economic or financial administration, fiscal or economic research; management or methods analysis, operations research, organizational research or program evaluation; educational, personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, fiscal management, or a related area, 18 months of this experience must have been in an executive, managerial, administrative, consultative or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above; or
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience as described in \"1\" above, including the 18 months of executive, managerial, administrative, consultative or supervisory experience described in \"1\" above; or
Education and/or experience equivalent to \"1\", or \"2\" above. Graduate education in areas other than those mentioned above, may be substituted for the professional experience, but not for the 18 months of managerial experience described in \"1\" above, at the rate of 15 graduate semester credits from an accredited college or university for 6 months up to a maximum of 1 year of professional experience. However, all candidates must possess a baccalaureate degree from an accredited college and 18 months executive, managerial, administrative, consultative or supervisory experience, as described in \"1\" above.
Experience building and implementing processes and systems.
Experience as an analytical, process-oriented thinker and problem-solver; ability to navigate obstacles.
Experience managing the administration, development, and implementation of a product or program.
Strong strategic thinking, project management skills, attention to detail, and the ability to proactively identify key issues and risks.
Ability to work independently, adapt quickly to changing priorities, and assume responsibility as the lead when necessary.
Experience or working knowledge of the public sector and/or interest in public education.
Strong customer service skills and orientation.
Prior experience working in a fast-paced, complex working environment.
Strong influencing, credibility, and interpersonal skills.
Strong written and oral communication skills.
Proficient with Microsoft Applications, e.g., Outlook, Word, and Excel.
Applications will be accepted through August 12, 2019 at 3:00 p.m.
NOTE: The filling of all positions is subject to budget availability and/or grant funding.
This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at
Associated topics: chief financial officer, chief investment officer, director, finance director, financial director, general operational manager, organizational culture, president finance, senior director, vice president
* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.