Accounting Assistant - Accounts Payable

Employment Type

: Full-Time

Industry

: Accounting



Overview

Beitzel Corporation is an Industrial Construction and Service Company with over 40 years of experience in the Energy, Mining, Industrial Construction and Aggregate Industries. Corporate Headquarters is located in Grantsville, MD with several offices throughout the region. Beitzel Corporation offers a positive work environment, competitive wages, additional travel pay, excellent health insurance including: medical, dental and vision, life insurance, 401(k) with a company match, short term disability, paid holidays and vacation.

Beitzel Corporation is now accepting applications for (1) full-time Accounting Assistant - AP . The Accounting Assistant - AP  will be responsible for the recordation of purchase transactions on behalf of Beitzel Corporation and Pillar Innovations. Additionally, the Accounting Assistant - AP will ensure that invoices are accurate, supporting documentation is appropriate and that proper accounting procedures are followed. This individual must be able to effectively communicate with employees, vendors, suppliers, etc.to gather supporting documentation in an effective manner.

This position will work out of the Beitzel Corporate office located in Grantsville, Maryland and will be supervised by the Accounts Payable Manager. The general work schedule will be Monday through Friday, however, the candidate must be flexible and willing to work extended hours to meet the needs of the organization and its’ customers.

Responsibilities

  • Collects, matches, and enters expense report and invoice information into the accounting system
  • Serves as liaison between vendors and employees to reconcile charges
  • Reviews invoices for appropriate documentation and approval prior to payment
  • Verifies dollar amounts, vendor name and address match receipt support
  • Follows up on missing expense reports and reconciles reported charges to monthly statements
  • Works with company management to monitor compliance with cardholder policies
  • Interfaces with vendors and credit card company to correct billing errors or fraudulent charges
  • Obtains signatures on all accounts payable checks
  • Maintains accounts payable reports and spreadsheets
  • Prepares analysis of accounts as required
  • Processes expense reports and posts transactions to job costing or general ledger accounts in accordance with the company’s accounting policies Maintains orderly systems of filing to organize expense reports and related documentation
  • Performs related work as required
  • Qualifications

  • High School Diploma or equivalent required - Associate degree in Accounting or Business–Related discipline preferred
  • 1-3 years of accounting or bookkeeping experience or any satisfactory combination of experience and training which demonstrates the knowledge, skills and abilities to perform the duties noted in this job posting
  • Comfortable with data entry and basic account reconciliation
  • Familiarity with Viewpoint Construction Software preferred but not required
  • Knowledge of accounts payable, record keeping and bookkeeping principles
  • Knowledge of credit card administration and billing preferred but not required
  • Experience working in an Accounting department within the construction industry preferred but not required
  • Ability to work independently and/or in a team environment
  • Proficient in organizational skills with a high level of attention to detail and accuracy
  • Demonstrated ability to excel under pressure and to meet deadlines
  • Intermediate knowledge of Microsoft Office, especially Excel
  • Ability to communicate effectively (verbal and written) and to represent Beitzel Corporation and Pillar Innovations in a professional, competent and courteous manner
  • Ability to coordinate with cross-functional teams to accomplish common goals
  • Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization
  • Additional Eligibility Qualifications

  • Must possess or be able to obtain a valid and appropriate state driver’s license prior to employment.
  • This position requires the completion of a thorough background check including employment and education verification, SSN e-Verify, employment references, driving record check and pre-employment drug screening. In accordance with our Organization’s Drug and Alcohol policy employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing.

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